Planning Process

Bala Bay Inn Wedding Planning Process: A Step by Step Review

Congratulations on your engagement, and thank you for your interest in Bala Bay Inn.

Weddings are an exciting time for everyone that is involved in making your day, seamless, and exactly what you what. The team at the Bala Bay Inn is a group of people that excel at hosting your family & friends in a venue that has character, charm & warmth.

All reception planning services for the Bala Bay Inn are conducted by TLC Special Events.

The orchestration of a perfect wedding reception demands attention, imagination and care to all the details, which is what TLC Special Events provides for a fun, organized and relaxed planning experience for all couples.

In the past 4 years I have planned over 50 weddings & special events for the Bala Bay Inn, and I am excited at the opportunity to work with you for your special day. I will ensure that everything runs smoothly and efficiently to ensure that you’re special day is stress free.

Please email me if I can be of any help or if you have any questions at I can put together customized pricing for you, and give you a site tour of the hotel. Below are some of the steps involved in booking a wedding with at the Bala Bay Inn.

With excited congratulations

  1. Site Tour:
    Come and join us in Muskoka for a tour. With myself or the owner, we would be happy to show you around the hotel and outdoor areas. Please note though that during the winter months we are closed, so all areas of the hotel may not be accessible. Please email us, or call the hotel to set up a tour date
  2. Preliminary Contract:
    Often demand for available wedding dates in Muskoka is so high that it is necessary to secure & deposit on a date immediately to avoid disappointment and loss of preferred date. We can supply you with a preliminary contract that will outline the basic food & beverage requirements, accommodation requirements and will guarantee your chosen date. We would only require a 25% deposit at this time, and once we are able to get full details from you, a follow up full contract will be put together for you.
  3. Detailed Contract:
    Once you become more aware of how you envision your wedding unfold, details are filled into a detailed contract and provided to you. It is not essential that you finalize your menu selections at the time of signing a contract. We encourage all brides & grooms to taste their course selections to be sure they are absolutely pleased with flavor and price point.
    When you sign your contract you will recieve access to our exclusive “I’m a Bride” section on our webiste. Here you will find all planning documents related to your event.
  4. Tasting with Chef and your Planner
    Enjoy a personalized tasting of different appetizers, entrées and desserts before deciding on what you would like for your wedding day. I will sit with you and walk you through a wine tasting of the different options available. Your tasting will be set up by appointment, and generally on a Sunday afternoon. A few weeks prior to your tasting we will send you the menu and seclection form for you to fill out.
  5. Wedding Intake Sheet and Banquet Event Order
    From the first moment you speak to us, all your information is inputted onto your personal intake sheet. When we have your tasting, (approx 2-3 months prior) a formal planning meeting will be had. This is when we would start finalizing all of your dreams and ensure that you are on a stress free path during your last few months.A few weeks prior to your wedding date, all the information that had been talked about will be unfolded into a Banquet Event Order. This shows the detailed planed of all events that would be occurring at the hotel. A copy will be sent to you as well so that you can also review and ensure that everything is to your liking